Orientation for the Newly Inducted Officials (DEO and APS) of the National Assembly Secretariat 25th September to 23rd October, 2023.

Pakistan Institute for Parliamentary Services (PIPS) organised a training for the newly inducted officials of the National Assembly Secretariat from 25^th September to 23^rd October at PIPS Campus Islamabad as per the directives of the National Assembly Secretariat. The training was divided into two groups. Group two comprised a total number of one hundred and thirteen participants including DEO and APS officials. The objective of this training was to familiarize the newly inducted officials with a basic understanding of the Parliament that would enable them to carry out their duties effectively at the Secretariat.

The Programme commenced with the recitation of the Holy Quran. Mr. Khurram Shahzad, Assistant Director, PDP moderated the event and presented a concise overview of the programme. He briefly shed light upon the course contents to be taught during the first week of the training including a basic overview on the Secretariat Instructions, Mode of communication, and other significant file related learning pertinent to Parliament. Participants for this particular training would be further divided into five sub-groups from the second week, each group will receive I.T related training related to use of various software and applications required at their workplace. He then proceeded to inviting the Worthy Executive Director, PIPS, Mr. Muhammad Anwar to express his welcome remarks. Mr. Anwar welcomed the participants to the training, emphasizing the significance of parliamentary officials to an Assembly Secretariat. He stressed that the performance of the Parliament is directly dependent on the performance of its Secretariat staff. He shared his personal experiences of serving in the Senate Secretariat and highlighted that a parliamentary official should have an overall understanding of the parliamentary work rather job specific knowledge only. He wished the participants good luck and hoped the knowledge acquired during this training will enable them to perform their tasks more diligently at their workplace.

Mr. Shahzad invited Mr. Inayat Shah, Office Management Consultant to commence his session on Basics of Secretariat Instructions. The orientation programme will conclude on 23^rd October, 2023.

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On the direction of the Chairman Senate/President PIPS Board of Governors, the Pakistan Institute for Parliamentary Services (PIPS), has implemented a comprehensive set of measures aimed at ensuring fiscal discipline, operational efficiency, and responsible utilization of public resources, on the same lines as notified and adopted by the Senate and National Assembly Secretariats.

Under the new measures, the Institute has adopted a four-day working week (Monday to Thursday), while introducing a hybrid working model whereby 50% of staff will perform duties from the office and 50% will work remotely on a rotational basis. Employees working from home will remain fully accessible through digital communication platforms and may be required to report to the office on short notice, ensuring uninterrupted institutional functioning.

Significant steps have also been taken to promote energy conservation. These include a target of achieving up to 70% reduction in energy consumption through minimizing unnecessary use of electricity and ensuring that official meetings, trainings, and events are scheduled during daylight hours. Foreign tours are banned and international meetings are being held virtually.

In the transport section, PIPS has introduced strict measures to curtail expenditure and 70% official vehicles have been grounded as part of this initiative.

As part of broader austerity efforts, 20% reduction has been imposed on the non-ERE budget for the fourth quarter of the current financial year. The officers drawing a monthly salary of PKR 300,000 or more, shall surrendered two days salary or 5% to 30% salary on gross as per Federal Government decision.

The Institute has also discontinued all non-essential procurements with immediate effect. Official functions such as dinners and receptions will not be hosted, except in the case of visiting foreign delegations, and even then, strictly in accordance with austerity protocols.

These measures have been implemented with immediate effect and will remain in force until further orders.

Under the guidance of President PIPS Board of Governors, Syed Yousaf Raza Gilani, PIPS remains fully committed to maintaining its core functions of parliamentary support, capacity building, and research while contributing proactively to national austerity and sustainability goals.

Orientation for the Newly Inducted Officials (DEO and APS) of the National Assembly Secretariat 25th September to 23rd October, 2023.

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